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Question: Say...a repAirman voluntarily came and fixed your church's Air conditioner. He ordinarily charges per hour for his labor and he spent for parts.

How would I article this? If I give him a receipt for the .00, then it is entered as a wage to my books, which means I have then to enter an cost too, to offset it. However, neither one of those transactions will match with the bank stateMents, because in reality I never received or gave out any cash. It was all the repAirman.

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Your help or advice in this matter would be very appreciated. I having a lot of problems with this and it is quite a few times a month where I have to do that.

Answer: In write back to your question, receipt is the keyword here. You could give the repairman a non-cash church acknowledgMent or receipt for the donated parts only. You could not consist of the value of his assistance on the receipt as it is a nondeductible contribution.

It is not an cost for the church and should not be cycled through the church accounting records and would not be recorded as wage until the donated item is sold or in this case the air conditioner.

You could article it in your offering records. I would add a special notation that is was for a donated air conditioning parts.

Question: I need a bathroom put in the basement of my church. A friend owns a large plumbing company. He gives me an estimation of ,600 for the normal retail cost for this. Then his business does it for me for free, buying all the fixtures & required Supplies (pipes etc). He also pays his workers to do the work, and of policy has the overhead of his truck, warehouses, and staff. His cost on this is 0 fixtures, 0 labor, 0 overhead. He would have made 0 on the Job. How much can he write off?

Cpa's Answer: The contractor will be writing off his expenses as he pays them - labor, materials, and overhead. So to "write them off as a contribution" will be a double-dipping that isn't allowed. Now, he can reclassify them if he wants - reducing the labor cost and materials expense, and charging it to "Contributions" but this accomplishes nothing for him. To write off the profit he would've made is also a double-dip. He didn't count the wage (he didn't make it), so he shouldn't write off an expense.

Question: Is there a law stating the date all offering statements must be in case,granted to contributors?

Answer: according to the Irs, your receipt must consist of the Church's or Nonprofit's name, the date of the donation, and the amount. The Irs does not mandate when those acknowledgments or receipts must be given to the contributor.

Receipts or acknowledgments can be issued gift-by-gift, monthly, quarterly, annually, or any other frequency. This is up to your organization. If you have a policy and policy manual, the frequency should be recorded there.

Even though there is not a law stating when all offering statements must be in case,granted to contributors, if you are issuing receipts on an every year basis, you should try and get them to your contributors by at least January 31st each year and earlier in January if possible. This will aid your contributors in conferrence valuable data for their tax preparations.

These are some of the questions church treasurers, pastors, and secretaries generally ask on my site. Some of the answers are mine and some of them are from a marvelous Cpa in Alabama who specializes in nonprofit and church accounting.

In summary, retention literal, records of contributions is imperative for your assosication as they are the life blood of your organization.

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